Senior Administrative Assistant

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. 🌆

A Senior Administrative Assistant job is available with the City of Fort Worth, Transportation and Public Works Department in the Business Support Division, supporting Community Facilities Agreement (CFA) projects. We are seeking a highly skilled Sr. Administrative Assistant to provide high-level administrative support with a focus on complex fiscal tasks, budget analysis, and project reconciliation. This role requires strong organizational skills, attention to detail, and a solid understanding of government purchasing procedures, municipal accounting practices, and applicable federal, state, and local regulations. The ideal candidate is proactive, adaptable, and capable of handling shifting priorities in a fast-paced environment.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or a related field
• Three (3) years of increasingly responsible administrative and fiscal management experience supporting developer funded infrastructure or capital project financial management
• One (1) year in a supervisory or lead capacity

Preferred Qualifications:

• Financial monitoring, reconciliation, capitalization, and project closeout
• Accounts payable, purchasing, contract management, and budgeting experience
• Knowledge of various enterprise software packages such as PeopleSoft, Trimble Unity Construct (eBuilder), JD Edwards, etc
• Knowledge of governmental purchasing procedures and municipal accounting practices
• Construction accounting and processing construction payment applications
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), with extensive experience using Excel to create pivot tables, link data, and conduct analyses
• Demonstrated knowledge of lean principles and exceptional customer service

The Sr. Administrative Assistant’s job responsibilities include:

• Provide financial and administrative support throughout the lifecycle of Community Facilities Agreement (CFA) and related capital projects
• Collaborate with Development Services, Budget, Financial Management Services (FMS), and other City departments to process developer deposit appropriations, budget transfers, journal entries, and project funding requests
• Monitor project revenues, expenditures, and available funding; identify potential shortfalls and process timely funding adjustments
• Reconcile CFA funding sources and assist with project closeout activities, including balancing project funds, inactivating project codes, and maintaining closure documentation
• Review and process CFA final documents, invoices, and project records to ensure financial accuracy, completeness, and compliance with established procedures
• Manage SharePoint requests related to budget appropriations, inspection funding, and project closeout
• Maintain accurate financial records, project trackers, closure lists, and status reports for management and departmental partners

Working Conditions:

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demand:

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer.  It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.