Office Support Coordinator

Position:
Office Support Coordinator

Company:
Arcadia

Compensation:
$25 - $30 an hour

Location:
United States, Boston, MA

Employment type:
Part-time

Work Arrangement:
On-site

Short Summary:
This role provides day-to-day operational support for a physical office location, ensuring a welcoming, well-stocked, and efficiently run workplace.

Responsibilities:
- Greet customers, guests, and candidates at the front desk; provide a professional and welcoming first impression
- Register day badges for guests and manage visitor check-in processes via the office portal
- Serve as portal administrator for office scheduling systems
- Book and manage conference room reservations; resolve scheduling conflicts
- Pick-up mail and process packages
- Restock office supplies and kitchen food/beverage items on a routine schedule
- Refresh kitchen throughout the day; run and empty the dishwasher
- Maintain the coffee machine; troubleshoot basic issues and initiate vendor service calls when needed
- Coordinate lunch orders from the on-site vendor as needed
- Assist with refreshing desk equipment for new hires or workspace changes
- Flag equipment issues to IT or the appropriate internal team

Requirement:
- Strong interpersonal skills; comfortable in a customer-facing role
- High attention to detail and ability to manage multiple recurring tasks
- Dependable, proactive, and comfortable working independently
- Basic proficiency with scheduling or portal systems (e.g., Google Calendar, Microsoft Outlook)
- Preferred: Prior experience in office coordination, facilities support, or reception

Benefits:
- Be a part of a mission-driven company that is transforming the healthcare industry
- Employee-driven programs and initiatives for personal and professional development
- Become a member of the talented, energized, diverse, and purpose-driven Arcadian Community