People Operations Specialist

Position:
People & Workplace Specialist

Company:
Qualifyze GmbH

Compensation:
€30,000 - €35,000 per year

Location:
Spain, Barcelona

Employment type:
Not specified

Work Arrangement:
On-site

Short Summary:
As a People Operations & Office Management Specialist at Qualifyze, you will be the operational backbone of our People team, supporting employee lifecycle processes and ensuring a welcoming office environment in Barcelona.

Responsibilities:
- Own first days for new joiners globally: coordinate welcome logistics, equipment, system access, and onboarding communications.
- Support offboarding management, including documentation and exit steps.
- Draft and manage employment documents: contracts, amendments, reference letters, and termination agreements.
- Maintain HRIS (Personio) data accuracy and support ongoing process improvements.
- Manage the People helpdesk (Jira), triaging and responding to employee queries.
- Use AI tools to streamline People Ops workflows.
- Manage day-to-day Barcelona office operations: maintenance, supplies, and general upkeep.
- Lead coordination of internal events: team gatherings and company celebrations.
- Own provider and vendor management for office-related services.

Requirement:
- 2 years of experience in OM and/or People Operations.
- Experience running office operations is highly valued.
- Comfortable working in a multi-country environment with exposure to labour compliance in at least 2+ jurisdictions.
- Organised, detail-oriented, and able to manage multiple tasks.
- Strong communicator, able to handle sensitive information with discretion.
- Active user of AI tools in day-to-day work.
- English is your working language; Spanish is a strong plus.

Benefits:
- Competitive, annually reviewed compensation package.
- Country vacation package that increases with tenure.
- Country-specific benefits including private health care, fitness, and meal allowances.
- Annual personal development budget.
- Hybrid working mode, plus up to 3 months of the year work from anywhere.
- All the best kit and tools to work effectively.
- Annual in-person company event and celebration in Europe.
- Working with an exceptional team.