Administrative Assistant

About Invesco As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco. What’s in it for you? Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including: Flexible paid time off Hybrid work schedule 401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution Health & wellbeing benefits Parental Leave benefits Employee stock purchase plan Job Description Your Team The Enterprise Technology Services (ETS) function combines Enterprise Architecture and key data capabilities to establish best-in-class core standards, platforms and practices that guide and enable more efficient and standardized technology delivery. We wholeheartedly believe that our success is driven by our people. That is why we invest heavily in our top talent, providing opportunities for continuous learning and professional development. Our employees are encouraged and supported in taking advantage of development opportunities tied to their goals and are recognized for employing new skills to make an impact beyond the scope of their daily roles. Your Role The Administrative Assistant will serve as the primary support for the Managing Director, Head of ETS, with support responsibilities across the ETS leadership team, helping manage priorities, communications, leadership meetings, and operational activities for a global technology organization. The candidate will demonstrate an eagerness to learn, possess the skills and desire to ensure accuracy, and be a self-paced problem solver who is always looking for innovative ways to conduct business and serve our clients. This role is best suited for a highly proactive individual who enjoys working in a fast-paced environment, managing multiple priorities, and anticipating executive needs before they arise. You Will Be Responsible For: Proactively manage complex executive calendars, balancing competing priorities and ensuring leadership focus on strategic objectives. Coordinate high-profile leadership meetings, offsites, town halls, and executive forums, ensuring seamless execution and stakeholder engagement. Maintain structure and schedule of prep/debrief meetings for key senior leadership meetings and committees. Coordinate complex domestic and international travel while maintaining visibility into executive schedules and commitments. Manage expense report and invoice review and approval Coordinate internal and external client meetings including meals and in-office logistics coordination Act as a trusted liaison between senior leaders, business partners, and external stakeholders while maintaining the highest level of professionalism and confidentiality. The Experience You Bring: 5+ years of experience supporting senior leaders in an administrative assistant, business support, or related role, preferably within a large, complex organization. Exceptional organizational and execution skills with the ability to manage multiple priorities, maintain attention to detail, and meet deadlines in a fast-paced environment. Strong communication, relationship-building, and interpersonal skills with demonstrated executive presence, professionalism, discretion, and sound judgment. Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and document management tools, with the ability to create polished executive-level materials. Experience coordinating executive meetings, travel, events, and administrative operations, with the ability to quickly learn new systems and technologies. Experience supporting Managing Director or C-suite executives is preferred. Preferred Qualifications Bachelor's degree preferred. Experience supporting global teams and working across multiple regions and time zones. Full Time / Part Time Full time Worker Type Employee Job Exempt (Yes / No) No Workplace Model Pursuant to Invesco’s Workplace Policy, employees are expected to comply with the firm’s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other’s growth and development. The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time. Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U. S. state and federal laws governing non-discrimination in employment. As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.