Executive Assistant and Office Manager

Position:
Executive Assistant and Office Manager

Company:
WorldQuant

Location:
India, Bangalore

Short Summary:
We are seeking an exceptionally talented Executive Assistant and Office Manager to join our team. The ideal candidate will have exceptional organizational and analytical skills, attention to detail, and the ability to thrive in a fast-paced and dynamic environment.

Responsibilities:
- Manage complex calendar including scheduling, rescheduling, and canceling meetings across multiple time zones.
- Coordinate and manage all aspects of travel arrangements, including domestic and international air travel, ground transportation, accommodations, and visas.
- Communicate effectively with other Executive Assistants to ensure all needs are met.
- Maintain confidentiality and discretion in all matters.
- Develop and maintain a strong understanding of the organization’s goals and priorities.
- Create travel expense reports using Workday Expense.
- Lead office facilities and operations for the Bangalore office.
- Assist Director of Facilities with improvement plans and projects.
- Be responsible for the office snack and beverage program.
- Provide first-level technical support and organize IT equipment.
- Organize team-building activities for the local team.

Requirement:
- Bachelor’s degree required.
- Minimum of 7 years’ experience providing executive-level support to a senior executive.
- Experience in sophisticated calendar management across multiple time zones.
- Strong organizational and planning skills.
- Excellent written and verbal communication skills.
- High level of proficiency in Microsoft Office and other relevant software.
- Ability to maintain a high level of confidentiality and discretion.
- Demonstrate a 24/7 mentality while maintaining a work/life balance.

Benefits:
- Work/life balance with a 24/7 mentality.
- Opportunity to work in a collaborative environment that values intellectual horsepower and continuous improvement.