LIMS Administrator III

Role Overview

We are seeking an experienced LIMS Administrator III to serve as the primary system owner for the State Public Health Laboratory (PHL). In this pivotal role, you will partner directly with PHL scientists, agency IT personnel, central state IT leadership, and software vendors to administer, configure, upgrade, and maintain critical laboratory information systems—including LabWare, Rees Scientific, and Neometrics.

You will ensure continuous operational readiness, regulatory compliance, and seamless data exchange between state surveillance systems and federal partners such as the CDC and APHL. This position is a full time and onsite position (no remote will be allowed) located in Oklahoma City, OK. 

Key Responsibilities

1. LIMS Administration, Architecture & Maintenance

• System Ownership: Oversee day-to-day operations, configuration, environmental refreshes, routine backups, and performance tuning for PHL LIMS platforms (LabWare, Rees, Neometrics, and ancillary laboratory systems).

• Workflow Optimization: Analyze laboratory processes and database architectures to design, test, and implement automated visual workflows and system alterations that match evolving diagnostic protocols.

• Upgrades & Releases: Formulate and scope major version upgrades, vendor patches, and application deployments in coordination with central IT divisions and third-party vendors.

• Reporting & Data Queries: Build and maintain custom reports and ad hoc data extracts using SQL and Crystal Reports to satisfy laboratory and epidemiological reporting requirements.

2. Interoperability & Public Health Data Messaging

• Federal & Public Health Feeds: Implement, monitor, and maintain standardized messaging protocols, including:

  • APHL/CDC Public Health Laboratory Interoperability Project (PHLIP) HL7 ORU messages.

  • CDC Antibiotic Resistance Lab Network (ARLN) result messaging (CSV and HL7 ORU).

  • Electronic Laboratory Reporting (ELR) feeds to the state Acute Disease Service platform.

• Web Portal Support: Support the ongoing development, enhancement, and maintenance of the PHL web requisition and test accessioning portal.

3. Laboratory Infrastructure & Network Integration

• Subnet & Instrument Interfacing: Configure and support laboratory subnet connections, static IP configurations, serial data connections, and automated file-transfer protocols for diagnostic and analytical lab instruments.

• Troubleshooting & Triage: Investigate hardware/software interface failures, implement remedial workarounds, and document resolutions according to stringent clinical protocols.

4. Regulatory Compliance & Grant Support

• Quality & Accreditations: Maintain all system modifications, validation scripts, and audit documentation in strict compliance with CLIA, CAP, and HIPAA standards.

• Federal Grants Support: Review CDC/PHL Funding Opportunity Announcements (FOAs/NOFOs) to help draft technical narratives, justifications, implementation milestones, and budget line items for competitive public health technology grants.

• Standard Operating Procedures: Develop and deliver end-user training, operational runbooks, and procedural documentation for laboratory personnel and administrative leadership.

Candidate Qualifications

Required Qualifications

• Education: Bachelor’s degree from an accredited institution, preferably in a scientific, bioinformatics, computer science, or related technical field.

• Experience: Minimum of four (4) years of progressive professional experience in laboratory information systems administration, IT systems engineering, or clinical laboratory operations.

• Regulatory Acumen: Proven working knowledge of federal regulatory requirements governing medical and public health laboratories, including CLIA, CAP, and HIPAA.

• Database & Querying Skills: Hands-on experience developing queries and reports utilizing SQL and Crystal Reports.

• Presence & Availability: Ability to work fully on-site in Oklahoma City, OK, Monday through Friday, 8:00 AM – 5:00 PM.

Preferred Qualifications

• Prior experience administering LabWare LIMS, Neometrics, or Rees Scientific environmental monitoring systems.

• Direct background implementing HL7 2.x/3.x, LOINC, SNOMED, and ELR interfaces for public health or hospital laboratory networks.

• Familiarity with public health surveillance initiatives (PHLIP, ARLN).

• Experience liaising with central government IT departments and coordinating vendor SLA escalations.

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