Student Assistant - Program Support Intern

Conditions of Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: [apply contact hidden] 
Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. 

Majors/Fields of Study

Public Health, Health Sciences, Community Health, Health Administration / Healthcare Administration, Social Work, Public Policy/Public Administration, Human Services, or Sociology

Work Schedule

Flexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor. The ideal candidate will be available to work onsite Tuesday through Thursday, with a preferred availability between 8:00 AM and 5:00 PM.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer).

Compensation

$20.00 - $23.00 per hour

Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA. 
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Strong organizational, communication, and interpersonal skills.
• Proficiency with Microsoft Office, Google Workspace, or similar software. 

Preferred Qualifications

• Experience working with or supporting community-based organizations, nonprofit organizations, public health programs, or social service programs.
• Ability to manage multiple priorities and work effectively both independently and collaboratively.

Duties and Responsibilities

• Schedule internal and external appointments, in-person and Zoom meetings, and conference calls.
• Arrange all necessary travel, expense reports, and travel reimbursement requests.  
• Prepare monthly credit card transaction reports as assigned.
• Organize and maintain files.  
• Accurate note-taking of minutes.
• Collaborate with teams to prioritize, determine action, and respond in a timely manner to organizational and programmatic needs, requests, and projects.  
• Receive and screen telephone calls and e-mails, take messages, and/or follow up.
• Photocopy, scan, or fax materials for internal and external distribution. 
• Assist other programs, as needed, for vacation coverage, special projects, board meetings, etc.
• Enter data into the grants management database, as necessary, and ensure data is accurate and up to date.
• Actively participate as a member of the team by collaborating and attending program team and Foundation-wide meetings. including data entry and management, support for programmatic and funder reporting, tracking reports and documents and other related activities.  
• Work closely with Program Associate and Program Officer.
• Other duties as assigned.
• Coordinate the logistics and preparation for foundation-sponsored virtual and in person meetings and activities.  
• Coordinate mailings to invite and inform participants.
• Work with external vendors to arrange rooms, food, and meeting details.
• Support the preparation of event materials including agendas, PowerPoint presentations, handouts, registration materials and other document production.
• For in-house meetings, prepare the conference rooms with the required seating and Audio/Video equipment, partnering with IT and Facilities as needed.  
• Assemble program materials.
• Coordinate with conferencing for catering and beverage services.
• Greet and check in guests, respond to any individual or group needs, and clear the room after the meeting has concluded.  
• Prepare all aspects of web conferencing logistics for virtual events.
• Other duties as assigned.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation.

Working Conditions

Work is performed in an office environment.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

In addition to your resume, please upload your most recent transcripts and cover letter.

Apply by: 9/15/2026