Workplace Operations Manager

The Vita Coco Company | Operations | Beverage Industry

Hybrid

Full Time

United Kingdom, London, Hamburg, Madrid, New York City, Singapore

Source not independently verified

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Vita Coco is the leading coconut water brand in the world, built on a simple idea: bring better-for-you, natural hydration to more people. Since starting in 2004, we’ve grown into a global business with teams in New York, London, and Singapore, and we’re now publicly traded on NASDAQ under COCO.

As a Public Benefit Corporation and Certified B Corp, we’re committed to supporting farming communities, sourcing responsibly, and building products that are better for people and the planet. We move fast, stay scrappy, and care deeply about doing the right thing.

We’re now looking for someone who’s excited to join a growing, purpose-driven company and help shape what comes next.

Our Values:

Human First: We lead with inclusivity, transparency, and empathy.

Nothing is Impossible: We experiment, learn, and keep moving forward.

United by Our Will to Win: We stay aligned, work collaboratively, and push toward shared goals.

Part of Something Bigger: We’re committed to uplifting the communities we’re connected to locally and globally

IN A NUTSHELL, YOU WILL BE RESPONSIBLE FOR...

WORKPLACE OPERATIONS

Own the day-to-day operations of the London office, ensuring a safe, professional and welcoming environment for employees and visitors.
Manage office facilities, workplace Health & Safety and compliance, in line with company policies and relevant legislation.
Manage relationships with landlords, vendors and service providers.
Oversee office budgets and the purchasing of workplace supplies, including pantry and stationery orders.
Coordinate maintenance repairs, post and courier services.
Support Hamburg & Madrid offices, helping ensure consistent operations and employee experience across the region.

EXECUTIVE ADMINISTRATION

Provide proactive diary management and scheduling for the EMEA Managing Director.
Assist with meeting materials, agendas, briefing notes and follow-up actions.
Coordinate internal and external meetings, ensuring logistics are managed effectively.
Support with administrative activities where required across the Leadership Team

EMPLOYEE EXPERIENCE

Create a welcoming office environment, ensuring employees and visitors have a positive experience.
Coordinate offsites, lunches and employee events, including catering and logistics across EMEA locations.
Partner with the People Team on employee engagement initiatives.

The job description is not exhaustive, and the post holder will be required to undertake other duties in line with their ability and the changing needs of the business.

PREFERRED KNOWLEDGE, SKILLS & EXPERIENCE:

Experience in office management and/or executive administration is essential.
Strong organisational and planning skills with exceptional attention to detail.
Experience managing multiple priorities and stakeholders simultaneously.
Ability to handle confidential and sensitive information with discretion.
Strong problem-solving skills and a proactive, solutions-focused mindset.
Confidence working independently and taking ownership of operational processes.
Super user of Microsoft Office.

A NOTE FROM US

We welcome you to apply—even if you don’t check every box. We’re big fans of curious, growth-minded people who want to learn, contribute, and make an impact. If you feel connected to our brands and our mission, we’d love to hear from you. 

Required Skills

office365planning

Required Languages

🇬🇧 English

Key competency: Operations