Project Coordinator

Title: Project Coordinator Location: Lviv, Ukraine (Hybrid)

Join TechMagic as a Project Coordinator and work hand in hand with our Delivery Manager. You’ll keep multiple projects in the US healthcare space moving smoothly, collaborating with both our engineering teams and client stakeholders. At the heart of the role is keeping everyone aligned: meeting client expectations while protecting the team’s capacity and making sure delivery stays consistent from project to project.

JOB REQUIREMENTS:

Must have:

• 2+ years of experience in IT, with at least 1 year in a coordination or project/product management role
• Upper-Intermediate or Advanced spoken English
• Strong communication and emotional intelligence; ability to adapt style to different personalities and situations
• Independent judgment, ownership, and confidence handling ambiguous or difficult situations
• Actively uses AI tools and understands key AI concepts well enough to contribute to AI initiative coordination

Nice to have:

• Experience working with US clients
• Experience working with healthcare products

KEY RESPONSIBILITIES:

• Maintain frequent, proactive communication with key client stakeholders, providing visibility into project progress, priorities, blockers, and upcoming releases
• Build a strong relationship with the client and manage a highly involved stakeholder who expects regular communication and visibility
• Work with client requirements, including AI-generated requirements and prototypes — identify the actual business need and validate proposed solutions with the team before development
• Coordinate the internal team, ensuring everyone understands tasks, priorities, responsibilities, and deadlines
• Proactively identify missing requirements, unclear tasks, blockers, and dependencies, and drive them toward resolution
• Build good relationships with individual team members and adapt communication style accordingly
• Conduct regular 1:1s and team syncs to understand concerns, motivation, workload, and delivery risks
• Maintain accountability without unnecessary pressure, using communication, trust, and influence
• Coordinate QA and twice-weekly production releases, ensuring release scope and statuses are properly maintained in Jira
• Act as the bridge between the client, the TechMagic team, and the client-side development team

PROJECT

Customer: Multiple clients, including a US-based healthcare company.

Type: Mixed portfolio of projects, including a Healthcare / HealthTech solution.

Work schedule: Full-time working day (flexible hours), possibility to work remotely or visit our office in Lviv.

OUR BENEFITS:

• Opportunity to work with international clients
• Work from anywhere (fully remotely or in our office)
• Paid vacations and sick-leaves, additional days-off, relocation bonus
• Wellness: Medical insurance / sport compensation / health check-up + flu vaccination at your choice
• Education: regular tech-talks, educational courses, paid certifications, English classes
• Fun: own football team, budget for team-lunches, branded gifts
• One of the best IT employers in Lviv (or IT service companies in Ukraine) based on DOU rating

Recruiter — Anastasiia Vaskiv

*Some elements of our recruitment process are supported by AI tools, while all candidate evaluations remain the responsibility of our recruitment team.