Administrative Coordinator

Administrative Coordinator
Location: Tampa, FL
Duration: 6 months
Pay Rate: $25/hr
Position Overview

We are seeking an organized and professional Administrative Coordinator to provide administrative and operational support to Telecom and IT leadership teams. This position will work closely with Vice Presidents, Directors, managers, and departmental staff to support day-to-day operations, meetings, documentation, expense reporting, and office coordination.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a high-visibility environment with senior leadership. This role also requires strong communication skills and the ability to coordinate effectively with internal teams, vendors, building personnel, and other external service providers.

Key Responsibilities

• Provide administrative support to Vice Presidents, Directors, managers, and departmental staff.
• Prepare, format, proofread, and organize business documents, reports, spreadsheets, and PowerPoint presentations.
• Process and track expense reports, ensuring accurate and timely submission in accordance with company procedures.
• Assist with calendars, scheduling, meeting coordination, and other administrative requests.
• Coordinate meeting logistics, including conference room preparation, meeting materials, catering, and other required arrangements.
• Order catering and refreshments for meetings and departmental events and coordinate delivery and setup.
• Serve as a point of contact for vendors arriving onsite, including coordinating with building security and escorting vendors through required access points.
• Ensure meeting rooms are properly arranged before meetings and coordinate post-meeting cleanup with appropriate building personnel.
• Maintain organized electronic and physical records and provide document management support.
• Perform general office duties including scanning, copying, filing, and maintaining departmental materials.
• Communicate professionally with executives, employees, vendors, and other internal and external stakeholders.
• Assist with special projects and other administrative or operational assignments as needed.

Required Qualifications

• High school diploma or GED.
• 2–5 years of administrative support, administrative coordination, office coordination, or similar professional experience.
• Proficiency with Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Experience preparing professional documents, presentations, spreadsheets, and reports.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to interact professionally and confidently with senior leadership and external vendors.
• Ability to handle confidential or sensitive information appropriately.
• Must be able to successfully complete a NERC-compliant background check.

Preferred Qualifications

• Associate's degree in Business Administration, Office Administration, or a related field.
• Previous experience supporting Vice Presidents, Directors, or other executive-level leadership.
• Experience supporting IT, Telecom, Engineering, Utilities, or other technical teams.
• Experience processing expense reports.
• Experience coordinating meetings, catering, vendors, or corporate events.
• Strong PowerPoint presentation preparation and formatting skills.

Key Competencies

• Organization and attention to detail
• Professional communication
• Time management and prioritization
• Executive-level customer service
• Collaboration and relationship building
• Accountability and integrity
• Adaptability and sound judgment
• Ability to work independently with limited supervision