Business Process Analyst

Job Posting Title

Business Process Analyst

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

CP

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

As a Business Process Analyst with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance

to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.
• Supports the Central Purchasing Division.
• Salary up to: $115,000.00 Depending on Education and Experience.

Responsibilities

1. Project Planning and Management

• Serve as the State's primary project manager for assigned enterprise procurement technology initiatives, initially focusing on Project Forward.
• Develop and maintain comprehensive project plans, schedules, budgets, resource plans, milestones, and performance measures.
• Coordinate project activities across OMES divisions, participating agencies, technical teams, and external implementation partners.
• Assign, coordinate, and monitor project tasks, responsibilities, and deliverables.
• Monitor project scope, schedule, budget, resources, and dependencies; identify variances and recommend corrective actions.
• Facilitate project meetings, issue resolution, and decision-making to maintain project progress and accountability.

2. Vendor and Contract Performance Management

• Serve as the State's primary day-to-day project management liaison with third-party implementation partners, including KPMG.
• Monitor vendor performance against contractual requirements, project milestones, deliverables, and quality expectations.
• Coordinate review of vendor deliverables and validate compliance with established acceptance criteria.

3. Stakeholder Coordination and Governance

• Coordinate project activities and communications among executive leadership, procurement professionals, finance teams, legal counsel, IT personnel, agency representatives, and functional business owners.
• Facilitate project governance meetings, including project team meetings, executive briefings, and Steering Committee meetings.
• Escalate significant risks, issues, and decisions requiring executive direction.

4. Budget Management and Executive Reporting

• Monitor project budgets, expenditures, resource utilization, and financial commitments.
• Identify potential budget overruns, resource constraints, and other financial risks.
• Prepare regular project status reports, executive dashboards, budget summaries, risk assessments, and Steering Committee presentations.
• Provide objective assessments of project performance, including schedule variances, unresolved issues, and recommended corrective actions.
• Maintain accurate and current project documentation using established project management tools.

5. Strategic Initiatives and Continuous Improvement

• Support additional procurement modernization projects, system enhancements, integrations, and strategic initiatives as assigned.
• Assist leadership in evaluating future projects, identifying requirements, estimating resource needs, and developing project plans.
• Recommend improvements to project management practices, governance processes, and reporting methods.
• Provide guidance and training to project participants regarding project management practices and responsibilities.
• Perform other related duties consistent with the Project Management Specialist IV classification.

Physical Demands and Work Environment

This position works in a comfortable office setting for a large percentage of the workday. The noise level in the work environment is mild. This position requires the ability to occasionally lift paper and office supplies and to perform job duties on a computer and telephone for 6 - 8 hours per day. Occasional travel may be required.

Minimum Qualifications

• Bachelor's degree in business administration, computer science, information systems management, or a related scientific or technical discipline and three (3) years of experience in project management;
• or a combination of education and experience.

Preference will be given to candidates who possess

• Five (5) or more years of progressively responsible project management experience, including leadership of complex, large-scale technology implementations.
• Experience managing enterprise software implementations, preferably involving multiple agencies, business units, or stakeholder groups.
• Experience managing third-party implementation vendors and monitoring performance against contractual requirements.
• Experience with enterprise procurement, source-to-pay (S2P), enterprise resource planning (ERP), or financial management systems.
• Experience with Ivalua, Jaggaer, Workday Procurement, PeopleSoft, or comparable enterprise platforms.
• Experience with public sector technology implementations or state government procurement operations.
• Experience coordinating system integrations, data migration, user acceptance testing, and organizational change management.
• Experience using Microsoft Project, Smartsheet, Azure DevOps, Jira, or comparable project management tools.
• Project Management Professional (PMP), Certified Scrum Master (CSM), PMI Agile Certified Practitioner (PMI-ACP), or other recognized project management certifications.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact