Office Coordinator

Our client is a respected professional association representing dentists and dental specialists across New Zealand. Their purpose is to support the dental profession through advocacy, professional development, knowledge sharing, and trusted representation — ultimately helping improve oral health outcomes for communities throughout New Zealand.  With a close-knit team of approximately 10 office-based staff (and 20 staff overall), this is an organisation where people are trusted to take ownership, contribute ideas, and work together to achieve meaningful outcomes. We’re looking for a proactive and personable part-time Office Coordinator to become the heartbeat of a close-knit professional office. What You’ll Be Doing

• Be the welcoming face of the organisation, managing reception and visitor enquiries
• Answer incoming calls and respond to general enquiries professionally and efficiently
• Coordinate couriers, mail, deliveries, and general office correspondence
• Manage office supplies, stationery, facilities, and general administration
• Support meetings, events, conferences, and organisational initiatives
• Assist with administrative tasks across the wider team

This is a part-time role (30 hours per week), working in office Mon-Fri, 9am – 3pm so will be perfect for someone looking to have flexibility around school drop off/pick up times. What You’ll Bring We’re looking for someone who is organised, approachable, reliable, and naturally proactive.

• Previous experience in office coordination, administration, reception, or business support
• Excellent organisational skills and strong attention to detail
• Confident written and verbal communication skills
• A professional and welcoming manner
• Strong initiative and the confidence to work independently
• A practical, hands-on approach and willingness to pitch in

What’s In It For You?

• Part-time hours to suit genuine work life balance
• A key position within a respected national organisation
• A supportive and collaborative team environment
• An approachable, forward-thinking leadership team
• On-site parking
• The opportunity to contribute to meaningful work supporting the dental profession across New Zealand

Next Steps?  To keep things simple, we ask that all applications are submitted through this advert. We’ll review applications as they come in and be in touch. To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa. At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.   Tribe is a group of specialist teams, each of who truly understand their world, and together they partner to understand yours. Whether you’re looking for your next opportunity or recruiting, we’re all about bringing people together for a shared purpose. Find your people.