Student Information Systems Data Analyst - No Sponsorships, On-Site Only

Position Title: Student Information Systems Data Analyst - No Sponsorships, On-Site Only

Report To:   Director of Technology 

Benefits:

Job Summary

The Student Information Systems Data Analyst (SISDA) / Data Systems Manager manages the configuration, operational integrity, software administration, and data reporting for local and state Student Information Systems (most centrally PowerSchool SIS) and connected educational platforms. Reporting to the Director of Technology, the position bridges database administration, state/federal compliance reporting, account/identity provisioning, assessment rostering, custom data analytics, and operational technology support across all departments to ensure accurate, secure, and accessible data drives District operations and student growth.

SIS System Administration, Configuration, and Annual Operations

The SISDA manages the operational health, security, identity permissions, and annual operational lifecycles of student databases and connected enterprise systems.

Responsibilities include:

• Manage the setup, administration, configuration, security, and ongoing operations of the District's Student Information System (PowerSchool SIS), some identity/access platforms, and specialized software (conference scheduling software, communications tools).
• Support core student data processes, including online registration, student enrollment, attendance tracking, grading setup, course configuration, student records, and annual school-year/summer data roll-overs.
• Provide master schedule development support, course setup guidance, and technical troubleshooting for building leadership.
• Maintain strict role-based access controls, user permissions, privacy safeguards, and data governance practices in compliance with state and federal privacy laws (FERPA/SOPPA).

State/Federal Reporting, Compliance, and Data Audits

The SISDA coordinates data validation, audits, and official submissions to ensure strict alignment with state and federal mandates.

Responsibilities include:

• Manage, audit, validate, and submit required Illinois State Board of Education (ISBE IWAS/SIS) state reports, Civil Rights Data Collection (CRDC), and federal compliance submissions, including but not limited to ISBE Fall Housing Report, Homeless student data reporting, ISBE End-Of-Year Report, ISBE Attendance & Discipline Reports, ISBE Course Assignment Reports, ISBE Assessment Reports, EL Data Report, WIDA Report, PFA Reporting, ISBE Enrollment Reporting, Early Childhood Outcomes Reporting, Grade Level Report Cards and Grade Reporting, etc.
• Partner with department leaders and data operators to conduct routine data audits, correct system errors, and maintain high data integrity across all District reporting.
• Prepare confidential reporting extracts, audits, and analysis related to student performance, attendance, discipline, enrollment, human resources, finance, and compliance.

System Integrations, Account Provisioning, and MDM Alignment

The SISDA supports and audits automated data pipelines and system integrations between core databases and technology platforms.

Responsibilities include:

• Oversee data audits relating to transportation automation and new/dropped student enrollment automations, technology asset distribution reporting
• Assist with district cell phone plan management, supporting new and replacement user phone purchasing and provisioning, account management, number porting and maintenance.

Assessment Systems Rostering and Custom Data Analytics

The SISDA builds custom analytical tools, manages testing rosters, and provides data insights for District decision-making.

Responsibilities include:

• Coordinate data management, student rostering, demographic tracking, and accommodations across state and local assessment platforms (e.g., IAR, ISA, NWEA MAP, TerraNova, AIMS, ACT, etc.).
• Develop and maintain custom reports, dashboards, queries, data extracts, and system enhancements using SQL, Oracle, or comparable database tools.
• Assist administrators with complex data imports/exports, trend analysis, and custom report generation to support operational and instructional decisions.

User Support, Technical Assistance, and Departmental Collaboration

The SISDA serves as the primary technical expert and trainer for student data systems while supporting overall technology department goals.

Responsibilities include:

• Provide technical assistance, user support, and functional troubleshooting for administrative, instructional, and support staff, resolving issues directly or with vendors.
• Develop comprehensive documentation, standard operating procedures, and training materials for SIS functions, data workflows, and reporting tools.
• Deliver direct training and guidance to staff regarding data systems, reporting tools, and application features in layperson's terms at their technical level.
• Assist with District technology initiatives, beginning/end-of-year device deployments, hardware inventory tracking, quotes research, and AV/meeting setups as needed.
• Perform other job-related duties as assigned by the Director of Technology or District administration.

Qualifications

The SISDA must demonstrate advanced technical capabilities in database administration, state compliance, data security, self-motivation, and collaborative user support.

Requirements include:

• Education & Experience: Bachelor's degree in computer science, information systems, data analytics, or a related field (or equivalent combination of education, training, and professional experience). Progressive experience supporting K-12 Student Information Systems (PowerSchool strongly preferred).
• Technical & Database Skills: Strong technical knowledge of database structures, data validation, system integrations, and data extraction. Experience creating custom reports, dashboards, and queries using SQL, Oracle, or comparable tools.
• Systems Familiarity: Experience managing or integrating K-12 platforms such as PowerSchool SIS, ISBE SIS, Google Workspace for Education, Canvas LMS, ClassLink, Jamf Pro, Apple School Manager, Active Directory, and Microsoft 365 (Power Automate, SharePoint, Excel).
• Compliance & Privacy: Comprehensive understanding of ISBE state reporting processes, CRDC, master scheduling, K-12 school operations, and student data privacy laws (FERPA/SOPPA).
• Interpersonal & Communication Skills: Exceptional project management, analytical, self-motivation, and communication skills, with a proven ability to explain complex technical concepts to non-technical users and handle confidential data with discretion.
• Clearances & Travel: Physical exam determining "fit for duty," clearance from communicable diseases (TB), criminal background check, and a valid driver's license for District travel.

Physical Demands

The physical requirements described here are representative of those needed to perform the essential functions of the role:

• Regularly required to sit, stand, walk, talk, and hear.
• Sustained focus on a computer screen for extended periods.
• Frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move equipment weighing up to 30 pounds.
• Drive personal vehicle between District facilities as needed.

Supervision and Evaluation

• Reports To: Director of Technology
• Evaluation: Performance of the job will be evaluated in accordance with the provisions of the Board's policy on the evaluation of classified/confidential personnel.