Senior Associate, Project Management Office

Title: Senior Associate, Project Management Office

Location: Chicago, IL, USA

 

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.

S., we operate as a registered investment advisor (RIA).

What You’ll Do

Assist in the planning, execution, and monitoring of assigned PMO projects.

Facilitate project meetings, challenge unclear assumptions, and drive owners toward timely decisions and commitments.

Analyze project issues, develop potential solutions, and provide recommendations to PMO managers and business leaders.

Prepare concise executive-level status updates, decision materials, presentations, and escalation summaries.

Proactively monitor and communicate project health and risks, resource constraints, dependencies, and competing priorities before they impact timelines.

Manage project documentation, including plans, schedules, status reporting, and meeting minutes.

Collaborate cross functionally and build relationships with teams across the business to ensure partnership in project execution.

Support PMO best practices and contribute to process improvements.

Provide administrative support to the PMO, including scheduling meetings and maintaining records.

What Success Looks Like

You dive right in – Quickly learning project details, asking thoughtful questions, and providing strong support to PMO team.

You are execution focused – Supporting PMO team by delivering on deadlines with precision and maintaining exceptional attention to detail.

You're a team player – Working closely with PMO team, colleagues, and cross-functional partners to keep projects moving forward.

You stay ahead - Identifying potential issues early, flagging them to managers, and helping remove roadblocks.

You adapt and deliver - Whether the task is clearly defined or the next steps are still evolving, you’re ready to assist where needed.

 

What You’ll Bring

Bachelor’s degree

3-5 years of experience in project management, PMO, consulting, business analysis, operations, or a similar cross-functional role.

A leading with curiosity mindset and taking initiative to learn more and dig into problems and proactively provide ideas for solutions.

Strong facilitation skills and the confidence to ask difficult questions, challenge assumptions constructively, and drive accountability.

Ability to manage several competing priorities with limited supervision.

Strong PowerPoint, Excel, and project-management-system capabilities, including advanced proficiency in Asana.

Knowledge of project management methodologies and best practices including project delivery, governance, risk management, and project-scoping practices.

Strong analytical and problem-solving skills.

Excellent communication and interpersonal skills with a desire to connect and build relationships with others.

High attention to detail and accuracy under tight deadlines.

Ability to work independently and as part of a team.

 

What We Offer

Coverage on the first day of employment for medical, dental, and vision insurance

Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)

Mother’s lounge onsite

Flexible PTO plan

In-office Monday through Thursday and work from home on Fridays

Free brand-new gym in the Chicago office

401k matching plan

HSA employer contributions

Student loan assistance

Pet insurance

Base salary of $80,000-$85,000 plus discretionary bonus (exact base salary amount will be dependent on experience)

 

AN EQUAL OPPORTUNITY EMPLOYER: Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

 

You are a U.

S. citizen, U.

S. permanent resident or possess other unrestricted U.

S. work authorization and will not require sponsorship for U.

S. work authorization now or anytime in the future.