Transportation Supervisor

Transportation Supervisor

Position Summary

The Transportation Supervisor is responsible for overseeing the day-to-day transportation operations, including driver supervision, scheduling, route coordination, vehicle readiness, regulatory compliance, and transportation documentation.

The Transportation Supervisor provides hands-on leadership to the transportation team, holds employees accountable for performance and compliance expectations, and works closely with Operations, Distribution, Inventory and Compliance.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Transportation Operations

• Oversee daily transportation activities, including driver assignments, routes, schedules, pickups, deliveries, and transfers.
• Coordinate transportation needs with Distribution, Inventory, Operations, and other departments to ensure products are transported accurately and on schedule.
• Monitor routes and transportation schedules throughout the day and adjust assignments as necessary to address operational needs, delays, callouts, or other issues.
• Ensure drivers have the appropriate documentation, equipment, vehicle assignments, and information needed before departing.
• Confirm transportation activities are completed accurately and all required documentation is returned and properly maintained.
• Identify opportunities to improve routing, scheduling, productivity, and overall transportation efficiency.

Compliance and Security

• Ensure all transportation activities comply with applicable regulations, local requirements, and company policies and procedures.
• Ensure required transportation manifests, transfer documentation, logs, and other records are accurate and completed in accordance with established procedures.
• Immediately report and escalate compliance concerns, transportation discrepancies, security incidents, accidents, product loss, or other unusual activity.
• Partner with Compliance and Operations to address transportation-related audit findings and implement corrective actions when necessary.

Team Leadership and Employee Accountability

• Supervise, coach, train, and develop transportation employees.
• Communicate daily priorities, assignments, expectations, and operational changes to the transportation team.
• Monitor employee performance, attendance, punctuality, productivity, safety, and adherence to policies and procedures.
• Address performance or conduct concerns promptly and consistently in partnership with management and Human Resources.
• Hold employees accountable to consistent performance, safety, attendance, and compliance standards.
• Foster a professional, respectful, safety-conscious, and accountable work environment.
• Assist with onboarding and training new transportation employees and ensure employees are properly trained before performing assigned duties.

Safety and Vehicle Oversight

• Promote safe driving practices and ensure drivers comply with company safety requirements and applicable motor vehicle laws.
• Ensure required pre-trip and post-trip vehicle inspections are completed and documented.
• Monitor vehicle condition and coordinate routine maintenance, repairs, inspections, cleaning, and other service needs.
• Ensure company vehicles are maintained in safe and operational condition.
• Address vehicle damage, accidents, mechanical issues, or safety concerns promptly.
• Maintain accurate vehicle, maintenance, inspection, and transportation records as required.

Administrative Responsibilities

• Prepare and maintain transportation schedules, driver assignments, logs, reports, and other operational records.
• Review transportation documentation for accuracy and completeness.
• Track and report transportation metrics, including delivery performance, route efficiency, vehicle utilization, safety incidents, and other key performance indicators.
• Assist management with investigating discrepancies, incidents, customer concerns, or transportation-related issues.
• Support transportation policies, procedures, process improvements, and new operational initiatives.
• Perform other duties and special projects as assigned.

Competencies:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       Detailed oriented.

·       Ability to work under pressure and meet tight deadlines.

·       Ability to work in a logical, systematic manner.

·       Courteous and professional interpersonal skills.

·       Must be a self-starter with minimal supervision, able to work independently and in a team environment.

·       Excellent verbal communication, organizational and documentation skills.

·       Able to work independently and in a team environment.

·       Ability to maintain a positive attitude.

Education and/or Experience

·       Bilingual English/Spanish preferred

·       High School Diploma or GED

·       Minimum 2 years full-time inventory control experience.

·       Minimum 2 years full-time experience in Warehouse Shipping & Receiving.

·       Some experience with data entry in ERP system.

·       Forklift experience and certification is a plus.

·       Knowledge of safe operation manual and electric pallet jack.

·       Sufficient computer skills and knowledge of office programs.

Required:

·       Above the age of 25

·       Valid driver’s license

·       Clean driving record

·       Must be able to pass background check.

·       Authorized to work in the United States

·       This position requires a 40-hour minimum work week and a willingness to work weekends and holidays.

·       Flexible availability for work hours.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently required to stand for prolonged periods of time; walk; sit; use hands to finger, handle, or feel and reach with hands and arms.  The employee is to have the ability to climb or balance; stoop, kneel, crouch, or crawl and taste or smell; reach grasp while climbing on a step stool and/or ladder. Ability to use the tools necessary to perform works tasks. The employee must be able to lift, push, pull and/or move up to 15-50 pounds.

·       Ability to sit/stand for periods of time as job duties require.

·       Ability to use required tools to perform job duties.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·       Ability to work in normal, refrigerated and below freezing temperatures for short or long periods of time.

·       Ability to work in conditions typically found in a greenhouse or warehouse with high humidity and varying temperatures with a fair amount of moisture present.

·       Ability to work in conditions typically found in a warehouse and greenhouse with high humidity and varying temperatures, with a fair amount of moisture present.

Travel

Will required to travel between the office and the farm sites.

AAP/EEO Statement

GH Group, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.