Associate Director, Project Management

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Job Description

We are seeking an Associate Director, Global Program Management who will be based in Foster City, CA (hybrid, minimal 3 days onsite).
Job Responsibilities

• In partnership with project leaders contributes to the development, approval, and execution of the project strategy.
• Co-chairs timely, efficient, and action-oriented team meetings and is responsible for coordinating team operations, communications and verifying the timely achievement of deliverables. Ensures that meeting agendas, materials and minutes are drafted, vetted and shared in a timely manner.
• Directs moderately complex project communications and ensures that stakeholders are informed of project activities and their status.
• Manages project data in enterprise planning tool, Planisware and partners with other project managers to align and validate data.
• Organizes preparation of high-quality documents for review by governance committees in collaboration with the project team and represents the team at Governance meetings, as required.
• Facilitates the design, implementation, and life cycle development plan updates.
• Provide leadership to the team to anticipate and identify project risks which pose a challenge to achieving strategic goals; proposes and implements plans to mitigate risks or develop contingencies.
• Provides project documents and information for monthly reports, quarterly budget reviews, quarterly investor relations/Board updates.
• Can facilitate the formation of early-stage development teams with functional area leadership and guide transition of projects between development phases.
• Support departmental continuous improvement and optimization initiatives.
• Ensures project work complies with established practices, policies and processes.
• Responsible for managing one complex or two less complex project teams.
• Works in partnership with project leaders to ensure timely, efficient, and effective meetings, and to ensure adequate progress on team activities between meetings.
• Co-Chairs Project Team meetings and is responsible for coordinating complex team operations and communications.
• Directs project communications and ensures that all project customers are fully informed and knowledgeable of project activities and their status.
• Organizes Project Management support for various functional areas on the Project, attends sub-team meetings; organizes ad hoc working groups.
• Ensures that Development Plans integrate timing, scope and resources.
• Proposes and implements plans to resolve such issues and execute corrective actions.
• May author sections of Project Team documents.
• Represents the Project Team to the Development Project Reviews. Organizes preparation of complex documents for Senior Management review

Basic qualifications:

• 10+ years of relevant experience and a BS in science or; 8+ years of relevant experience and a MS or MBA
• Experience should include 5 years of participation in cross-functional project management activities.
• 5+ years of relevant experience and a PhD in a scientific field or a PharmD, DVM or MD degree.

Preferred Qualifications:

• Experience to include 5+ years of leading cross-functional project management activities within the pharmaceutical and related industry, building, managing, and articulating comprehensive, complex, cross-functional plans.
  PMP (Project Management Professional) or other PM certification, or equivalent a plus.
• Strong knowledge of the drug development process and comprehensive understanding of and application of principles, concepts, practices, and standards of pharmaceutical project management.
• Expertise in developing and managing project scope, deliverables, risks and resource requirements.
• Leadership presence with the ability to translate strategy into action.
• Strong analytical skills with an ability to summarize and present complex information in a clear and concise manner.
• Strong verbal and written communications skills with the ability to effectively interact at multiple organizational levels.
• Understand and communicate scientific and business elements associated with the therapeutic area(s) of assigned projects.
• Exceptional interpersonal skills and understanding of team dynamics.
• Lead without authority, influence and motivate teams.
• Help teams anticipate, plan, and adapt to an evolving environment.
• Take accountability and empower individuals and teams to make effective decisions according to DAI (Decision-Accountable-Inform) principles in alignment with the company’s vision, values and goals.
• Create an inclusive environment and foster teams to operate collaboratively, transparently and respectfully.
• Advanced knowledge and skill with Microsoft Office suite other reporting and tracking tools.
• Be able to work under minimal supervision.
• A scientific background is preferred.

People Leader Accountabilities:

• Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
• Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential. They ensure employees are receiving the feedback and insight needed to grow, develop and realize their purpose.
• Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account. They provide the support needed to remove barriers and connect their team to the broader ecosystem.

The salary range for this position is: $195,670.00 - $253,220.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

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