Financial Systems Project Coordinator

Title: Financial Systems Project Coordinator Location: Columbia, MO (Headquarters)

Build the Future with Us — EquipmentShare is Hiring a Financial Systems Project Coordinator

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Financial Systems Project Coordinator at our Corporate Headquarters in Columbia, MO, and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully remote.

The Financial Systems Project Coordinator is to support system implementations, integrations, enhancements, and process improvements across the organization.

Primary Responsibilities

• Coordinates the intake, review, documentation, and prioritization of financial systems requests, helping determine whether work should be managed as support tickets, sprint items, or formal projects
• Partners with stakeholders to clarify business needs, requirements, expected outcomes, scope, and priorities
• Supports projects from discovery and planning through testing, implementation, stabilization, and transition to ongoing support
• Maintains project plans, timelines, milestones, action items, decision logs, and implementation checklists
• Supports backlog management, sprint planning, and Agile ceremonies as applicable to assigned work
• Coordinates meetings, documents decisions, and follows up with owners on outstanding deliverables
• Tracks risks, issues, dependencies, and blockers, escalating concerns as needed
• Develops an understanding of assigned financial systems, business processes, and operational workflows
• Translates business needs into clear requirements, process documentation, user stories, and acceptance criteria as appropriate
• Helps investigate system and process issues and coordinate resolution with functional and technical teams
• Assists with user acceptance testing, process validation, training, and user adoption
• Identifies recurring issues and opportunities to improve workflows, data quality, and operational efficiency
• Maintains accurate, accessible project documentation, standard operating procedures, training materials, and knowledge-base content
• Communicates project progress, outstanding items, risks, and decisions to stakeholders
• Documents common issues, resolutions, and lessons learned
• Promotes collaboration between business, operational, accounting, and technical teams
• Contributes to continuous improvement across the Financial Systems team

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events and quarterly team activities
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day

Skills & Qualifications

• • Strong organizational, prioritization, communication, and time-management skills
  • Ability to facilitate meetings, document decisions, and follow up on commitments
  • Proficiency in Google Workspace or Microsoft Office
  • Strong customer service, analytical, and problem-solving skills
  • Ability to learn new systems, processes, and technologies quickly

  Preferred Skills/Abilities:

  • Exposure to ERP systems, financial applications, software implementations, or system integrations
  • Familiarity with requirements gathering, process mapping, user acceptance testing, or change adoption
  • Experience supporting workflow automation, data quality, or process improvement initiatives
  • Project management, Scrum, or Agile certification, or interest in pursuing certification
  • Familiarity with construction, equipment rental, distribution, or dealership operations

  Education and Experience: 

  • Associate degree in Business, Accounting, Information Systems, Finance, or related field; equivalent experience will also be considered.
  • At least 2+ years experience supporting business operations, finance, accounting, technology, or project-related work preferred
  • Experience using project or service management platforms such as Monday.com, SolarWinds, Freshservice, Jira, or similar tools
  • Working knowledge of project coordination and Agile or Scrum practices

  Physical Requirements:

  • Must be able to sit for prolonged periods at a desk and work on a computer.
  • Travel is required to support integration activities, branch visits, training, and go-live events.
  • Ability to travel up to 25% based on business needs

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.