Administrative Coordinator

Position:
Administrative & Operations Coordinator

Company:
Aleph

Compensation:
Minimum gross annual base salary is 27,200 EUR

Location:
Slovenia, Ljubljana

Employment type:
Full time - fixed term

Work Arrangement:
Hybrid

Short Summary:
Join Aleph in shaping the future of digital advertising as the operational backbone of the IT team, ensuring smooth administrative processes in a fast-paced environment.

Responsibilities:
- Create, manage, and follow up on purchase orders for IT hardware, software licenses, and services.
- Track invoices and liaise with vendors and Finance for timely approvals and deliveries.
- Maintain an up-to-date register of contracts, renewals, and vendor agreements.
- Keep accurate records of IT spend and support Finance with cost allocation.
- Organize IT meetings, prepare reports, and act as a coordination point for the department.
- Manage the IT admin inbox and support onboarding logistics for new team members.
- Document processes and identify opportunities for simplification or automation.

Requirement:
- 3+ years in an administrative, operations coordinator, office manager, or executive assistant role.
- Hands-on SAP experience for purchase-order management and budget monitoring.
- Advanced Microsoft Office and Google Workspace skills, especially in Excel/Sheets and PowerPoint/Slides.
- Discretion with confidential information and adaptability to work across time zones.
- Full professional English (C1/C2).

Benefits:
- Freedom to grow and create within the company.
- Access to state-of-the-art workshops in digital advertising.
- Work with leading brands and platforms across 90+ markets.
- A dynamic environment that encourages creativity and collaboration.
- Join a diverse, multicultural team that values different perspectives and talents.