Executive Assistant

Spotify is hiring an Executive Assistant to support our two Co-Heads of Global Communications. You’ll play a central role in keeping two highly visible leaders and the wider Communications team moving in the right direction—across priorities, meetings, projects, and time zones.

The best candidate is endlessly curious about Spotify and the artists, creators, and authors we serve: how music, podcasts, audiobooks, advertising, and product fit together, and why each decision matters. The better you understand the business, the sharper your judgment about priorities and opportunities to improve the Spotify Comms machine.

• Own complex calendar and meeting management for both Co-Heads, coordinating across time zones and ensuring their time reflects team and company priorities.
• Triage meeting requests, invitations, decisions, and information. Assess urgency and relevance, surface trade-offs, recommend priorities, and respectfully redirect requests when appropriate.
• Serve as a central coordination point for the Global Communications team, helping align priorities, communication, and ways of working across functions, geographies, and senior stakeholders.
• Track and communicate priority projects, decisions, and action items, proactively escalating issues and helping ensure commitments are followed through.
• Prepare meeting materials and agendas, capture notes and next steps, and support email prioritization, drafting, and follow-up.
• Organize global business travel, including bookings, detailed itineraries, contingency planning, and expense reporting, and support team travel and expenses in line with internal policies.
• Coordinate team meetings, offsites, training, celebrations, All Hands, and cross-functional meetings.
• Represent Spotify thoughtfully and professionally by drafting correspondence, welcoming guests, and handling confidential or sensitive matters with discretion.

• This role is based in New York, NY.
• We offer you the flexibility to work where you work best! There will be some in person meetings, but still allows for flexibility to work from home.

The United States base range for this position is $92,933 - $132,762, plus equity. The benefits available for this position include health insurance, six month paid parental leave, 401(k) retirement plan, monthly meal allowance, 23 paid days off, 13 paid flexible holidays. This range encompasses multiple levels. Leveling is determined during the interview process. Placement in a level depends on relevant work history and interview performance. These ranges may be modified in the future.

Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.

At Spotify, we are passionate about inclusivity and making sure our entire recruitment process is accessible to everyone. We have ways to request reasonable accommodations during the interview process and help assist in what you need. If you need accommodations at any stage of the application or interview process, please let us know - we’re here to support you in any way we can.