Administrative Assistant

Position:
Administrative Assistant (60%)

Company:
Uni Systems

Location:
Luxembourg, Luxembourg

Employment type:
Full time

Work Arrangement:
On-site

Short Summary:
We are looking for a proactive and versatile Administrative Assistant to support the smooth day-to-day operation of our office, combining office administration, supplier coordination, fleet management, invoicing support, and workplace safety responsibilities.

Responsibilities:
- Coordinate office administration and daily operations.
- Liaise with suppliers and external service providers.
- Manage administrative aspects of the company vehicle fleet.
- Support invoice preparation and general administrative processes.
- Oversee shared mailbox management and request follow-up.
- Support health & safety initiatives and compliance activities.

Requirement:
- Bachelor's degree.
- Previous experience in Office management, Office Reception, or an Administrative role.
- Strong organizational skills with the ability to manage diverse priorities proactively.
- Ability to take ownership and find practical solutions.
- Safety Officer certification is an asset; willingness to be trained as a Designated Employee (Salarié Désigné) is equally valued.
- Excellent command of the English and French languages (verbal & written).

Benefits:
- A collaborative, people-oriented work environment.
- A role with broad exposure across different areas of the business.
- A flexible 60% schedule (24 hours/week), supporting work-life balance.
- Permanent contract preferred.