Office Manager

Position:
Office Manager

Company:
Keywords Studios

Compensation:
EUR 46-50K gross per annum depending on experience

Location:
Ireland, Dublin

Employment type:
Full time

Work Arrangement:
On-site

Short Summary:
Joining our team as an office manager offers an exciting opportunity to be part of a globally recognised video games and entertainment company at the forefront of innovation. The Office Manager is the point of contact for employees, visitors and vendors attending the Dublin head office.

Responsibilities:
- Monitor and manage office and studio supplies such as stationary, furniture, subscriptions, appliances, electronics, and consumables.
- Support in welcoming talent, clients, and colleagues to the office during visits.
- Assist with employee onboarding and offboarding.
- Maintain a positive work environment.
- Manage and restock drinks and snacks daily.
- Provide support organising company engagement activities and events as needed.
- Organise contractors to keep the office clean, compliant and safe while ensuring facilities are in good working order and well maintained.
- Maintain a professional relationship with vendors.
- Responsible for postage, co-ordination of courier service providers, mailing, shipping, and billing.
- Enforce health, safety and security procedures including emergency protocols.
- Log and track facilities requests, ensuring issues are resolved quickly and efficiently.
- Book transport and accommodation for visiting colleagues or talent.
- Miscellaneous admin support.
- Be a key leader in the First Aid and Fire Warden teams.
- Oversee ergonomic assessments.
- Budgeting & financial management.

Requirement:
- Must be proficient in English which is our primary business language in the office.
- Minimum 3 years' experience in an office/facilities environment role.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills – ability to liaise professionally with all levels of the organisation.
- Proficiency in using Google and Microsoft Office packages.
- Proactive, dependable and adaptable – able to work independently and take initiative.
- Awareness of health, safety and security procedures in a corporate environment.
- First Aid & Fire Warden training an advantage.

Benefits:
- Not specified.