Administrative Specialist Support

Position:
Administrative Specialist Support

Company:
Strategic Staffing Solutions

Location:
United States, Tampa, FL 33607

Employment type:
Contract

Work Arrangement:
Hybrid Work (4 days on site per week, 1 day remote)

Short Summary:
Provide administrative support to the Engineering, Construction, and Project Management (ECPM) team responsible for major capital projects.

Responsibilities:
- Coordinate and schedule department meetings, safety meetings, team meetings, and visitor events.
- Arrange meeting rooms, catering, materials, and meeting logistics.
- Record and distribute meeting minutes.
- Coordinate contractor network IDs, access requests, onboarding, and offboarding activities.
- Maintain department records, including training records, agendas, attendance sheets, and administrative documentation.
- Monitor and replenish office and breakroom supplies.
- Submit and track IT/OT and Facilities service requests.
- Support department leadership with reports, meeting coordination, and PowerPoint presentations.
- Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
- Process invoices, purchase requisitions, and other administrative transactions.
- Coordinate department events, employee recognition activities, and training registrations.
- Maintain department contact lists, organizational charts, seating charts, and shared resources.
- Provide document control and DocuSign support.
- Perform timekeeper responsibilities, including troubleshooting payroll and time-reporting issues.
- Manage vendor relationships for office services and supplies.
- Coordinate vehicle maintenance scheduling, inspections, truck supplies, and SunPass administration.
- Provide day-to-day administrative support as needed.

Requirement:
- Administrative support experience.
- Experience coordinating meetings and calendars.
- Experience preparing meeting minutes and maintaining documentation.
- Experience supporting onboarding and offboarding activities.
- Experience processing invoices, purchase requisitions, or administrative transactions.
- Strong Microsoft PowerPoint skills.
- Strong Microsoft Word skills, including advanced formatting and document management.
- Strong organizational, communication, and coordination skills.
- Ability to manage multiple priorities in a project-focused environment.

Benefits:
- Visa Sponsorship is Available!